Information Technology Panacea For Police Problems

Information Technology Panacea For Police Problems

With the development of Net Based Technologies along with availability of advanced software and hardware systems, it has become feasible to systematize and present the most complex data system in simple formats. This facilitates the quality of data storage system and also improves the retrieval of the information efficiently and accurately. Through the application of software based technologies it has become possible to design and maintain large database structures and provide user friendly application. These databases can be used for criteria based queries and also can be supplemented with other technologies like Biometric Solution etc.

Delhi Police is handling extremely complex and multi dimensional activities. The operations of Delhi Police are spread over very large area which needs to be constantly monitored and controlled. In fact, the operation of Delhi Police is as complex and multifaceted as any top corporate house. The operations just do not end with crime recording / investigation but also involve the application of finest management techniques, personal management skills, financial management acumen, deep knowledge of engineering and medicine application of Information Technology can make many complex and strenuous tasks of Delhi Police Executives effortless and error free.

Since most of the Police findings and assessments are based on the available information, it is important for their department to keep its records handy, accessible and in usable format. If the records are maintained in print and paper medium it is extremely difficult to access the old information. The scrutiny of paper records is time consuming and subject to several practical limitations.

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The whole problem can be easily resolved by transferring the information data regularly from paper medium to electronic medium through appropriate Software, Hardware Solutions and Net Based Technologies.

Utility based Information in any Police Department Generally rests in the following segments.

1. Public Complaints

2. First Information Reports

3. Profiles of Police Personnel

4. Court Proceedings

5. Information about individual Prisoner / Convict.

If the information from the above subjects can be regularly complied and converted into electronics format, it will be of immense value for the user interface. The conversion will also make the retrieval of information painless and cost effective. Electronisation will also enhance the technical collaboration with their counter parts both nationally and internationally. Each of the information modules, mentioned above, can be independently created or integrated with other modules. The keyword based search facilities will make retrieval easy and fast.

For each of the entry, appropriate forms will be created. These forms will be extremely user friendly. Forms will also be available for online submission of information. The probable content under each of the module can be as follows.

1. Public Complaints

i. Date

ii. Name

iii. Address

iv. Telephone Number

v. Identification Number of Complainant

vi. Time

vii. Subject

viii. Description of Complaint

ix. Action Report

x. Action Date

xi. Action Time

xii. Name of Involved Police Personnel

xiii. Notes

xiv. Name and Address etc. of Police Station

xv. Complaint Number

2. First Information Reports

i. Complaint number

ii. Police findings

iii. Witness information

iv. Police action

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v. Special Direction form Superiors

vi. Concerned Police Personnel

vii. Name of Office In charge

viii. Court Details

ix. Court Proceedings

x. Court Verdict

xi. Cost

xii. FIR Number

xii. Etc.

3. Profiles of Police Personnel

i. Name

ii. Address

iii. Photograph

iv. Date of Birth

v. Date of Joining

vi. Personal Details – Height, Weight, Identification

vii. Qualification

viii. Family Information

ix. Financial Information

x. Reference

xi. Job Particulars

xii. Biometric Information

xiii. Achievements

xiv. Posting Information

xv. Remarks

xvi. Sports Participation

xvii. Qualification Improvements

xviii. Vigilance Reports

xix. Notes

xx. Etc.

4. Court Proceedings

i. FIR Number

ii. Case Number

iii. Date of Filing

iv. Police Station Details

v. Name of Legal Officer

vi. Government Advocate Details

vii. Current Status of Proceedings

viii. Name and Address of Accused

ix. Name and Address of Witnesses

x. Name and Address of Court

xi. Etc.

5. Information About Each Prisoner

i. Name

ii Address

iii FIR Number

iv Case Number

v. Court Information

vi. Court Verdict

vii. Identification – Age, Height, Weight, Colour etc.

viii. Date of Birth

ix. Family Details

x. Qualification

xi. Crime Record

xii. References

xiii. Biometric Details

xiv. Photograph

xv. Special Interest

xvi. Prison Address

xvii. Cell Number

xviii. Financials

xix. Medical Reports